Supplier information
Vy competes in markets with low margins and high levels of competition. We work with suppliers that are able to contribute towards the Group’s competitiveness, profitability and innovation.
About procurements at Vy
Are you an existing supplier or would you like to become one? We have gathered all useful information for you here.
- Vygruppen AS purchases products and services within the following main areas:
- Purchase and rental/leasing of vehicles (buses, trains and cars)
- Maintenance of vehicles, including cleaning, emptying and filling
- On-board services, including catering, WiFi and entertainment
- Fuel and energy
- Fabrics, including uniforms, workwear and bedding
- ICT
- Advisory services, consulting and staffing
- Parts of Vy Group’s operations are subject to the Norwegian Act relating to public procurements (LOA) and the regulations on procurement rules in the utility sectors (FOR). CargoNet AS and Vy Buss AS are exempt from the regulations.
- All procurements at Vy follow the same procurement process regardless of whether or not the procurements are subject to the regulations. The procurement process will ensure competition, equality, predictability, verifiability and proportionality.
- Procurements solely for CargoNet AS and Vy Buss AS are not announced on Doffin.no
- The Norwegian Freedom of Information Act also applies to parts of the Group.
- Vy uses balanced contracts and government standards as appropriate.
Vy uses three channels to invite suppliers to participate in our procurements:
For procurements exceeding the EEA threshold value, Doffin/TED or TransQ are used, while invitations to tender are issued directly to selected suppliers for procurements below the EEA threshold value.
Sustainability is a central and integral part of Vy Group’s operations and is clearly anchored in our strategy. Being a responsible buyer is an important aspect of our work on sustainability and we strive to be a driving force for safeguarding sustainability throughout the entire procurement process.
The requirements we impose on our suppliers form an adequate basis for the follow-up on sustainability in contracts. Collaboration and dialogue with suppliers is an important aspect of follow-up and we consider it key to ensuring a sustainable value chain for the duration of contracts.
How to submit invoices:
Vygruppen AS requires electronic invoices and credit notes from its suppliers, using the public standard format EHF.
- Suppliers must submit invoices using the current version of EHF invoices to Vygruppen AS (business register no. 984 661 177).
- Invoices must be clearly marked with the invoice reference, as well as the purchase order number in the Order Number field.
- If there is no purchase order number, the Your reference field must be used to specify the area of responsibility/contact person.
- The following information must be provided, if agreed at the time of ordering/entering into the contract:
- Contract number
- Other (e.g. account string)
Vygruppen AS has the following EHF addresses:
- Vy Tog AS (business register no. 917 374 988)
- Vy Mobility AS (business register no. 984 097 743)
- Fjord Tours Group AS (business register no. 922 875 464)
- CargoNet AS (business register no. 983 606 598)
- Agilia AS (business register no. 983 581 048)
- Make sure to read the procurement documents thoroughly.
- Make sure to submit the tender in line with the instructions stipulated in the tender specification.
- Make sure that you meet the requirements and criteria.
- Make sure to remember to enclose all requested information.
- Make sure to ask any questions as early as possible, in the event that anything is unclear. A contact person will be specified in the tender specification and only this person will be authorised to answer any enquiries throughout the tender competition process. Any questions that arise during an ongoing process must be raised via the Vy procurement portal, where answers will also be posted.
- Delivery dates and tender submission dates are absolute.
If you have any questions about procurements at Vy or how to become a Vy supplier, please do not hesitate to get in touch with Group Procurements:
- Head of Procurements: Linda Rønneberg
E-mail: linda.ronneberg@vy.noExternal link - Team Leader, Strategic Procurements: Karina Beate Stehl
E-mail: karina.stehl@vy.noExternal link - Team Leader, Operational Procurements: Adriana Lalinde-Saenz
E-mail: adriana.lalinde-saenz@vy.noExternal link - General enquiries: innkjop@vy.noExternal link